How to Find the Most Affordable Venues

Looking for a great space at a reasonable cost? Here are some key details that influence venue pricing.

All event venues price according to certain factors that are simple to understand, and, once you know what they are, you can use that knowledge to work in your favor.

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PROXIMITY

The closer you are to your desired date, the lower the price will be for booking it. No venue wants to let a date go unused.

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COUNT

The more guests you have at an event, the lower the charges can be. If you agree to pay for a guaranteed number of  guests, you may get a rate reduction for additional guests. You can also ask for a separate rate for different levels of guest count.

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DAY

Monday and Tuesday are the lowest cost days of the week for corporate and charity events. Wednesdays and Thursdays are in greater demand so they tend to cost more. Weekends usually cost more than weekdays, but a luncheon on a Saturday afternoon costs a lot less than a dinner on a Saturday night.

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TIME

Daytime events during the week cost less than evening events because they are just not used as much. Also, most venues have no problem transitioning from a daytime event to a different evening event, so being open to having a daytime function gives you a better chance of getting a desirable date. 

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HOLIDAY

December events generally cost more than other months because of the demand. 

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Note:

Some of these factors are not practical to plan around, like waiting to book on your desired date. However, if you keep these details in mind while you're planning, you may find yourself in a position to do some bargaining.